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Estimating & Contracts Executive

Role Description:

Job Title
Estimating & Contracts Executive
Abu Dhabi Head Office
UAE – Corporate
Reporting to
Estimating & Contracts Engineer

To support the work winning process by executing effective and efficient costing and bidding documents.

Key Responsibility:

Job Purpose: 

  • To support the work winning process by executing effective and efficient costing and bidding documents.

  • Ensure that appropriate contracts are in place with all customers that properly manage the companies’ risk

Roles, Responsibilities, Duties: 

  1. Prepare cost estimates for new bids and contract renewals as and when required

  2. Coordinate & interact with other team members to understand the service requirements completely and apply suitable costs in the estimates.

  3. Complete all cost requirements identified in RFPs.

  4. Work with the Operations team to ensure that all materials, equipment, vehicles and other requirements operating the contract are included.

  5. Manage the database of all contracts and client approvals in the specified formats.

  6. Prepare contract agreement documents in line with client approvals and proposed service obligations & attain approvals from clients.

  7. Coordinate with client representatives and operation team members in terms of identifying variations in delivery of services, while renewing contracts, and apply changes in service agreements.

  8. Issue notification of contract awards on receiving client approvals. Identify all variations to contracts and submit contracts variation to client and seek approval.

  9. Responsible for timely renewal of all existing contracts by closely monitoring contract status and developing suitable communication with concerned individuals.

  10. Ensuring that all data is updated according to renewal status and transfer the required information to suit management information reporting tool.

  11. Management of Sub contractors input & negotiations

  12. Supports the Technical Submission when required.

  13. Provide reporting and updates as required

  14. Document and maintain cost proposal files.



  1. Education level Degree or equivalent in a Business or FM related discipline.

  2. Relevant Business Development training and certification and/or accreditations.

  3. Preferable worked in the Facilities Management Sector with a minimum of 10 years' relevant experience.


  1. 10 years’ experience in Business Development and Lead Generation activities, preferably with facilities management or related experience

  2. Skilled user of Microsoft Office Suite

  3. Time Management – Be able to manage one's own time and the time of others to meet deadlines.

  4. Coordination – Have flexibility to adjust actions in response to changes in priorities

  5. Decision Making – Be aware of the impact of decisions on the team and be able to make decisions based on limited information

  6. Problem Solving – Being aware of and understanding the implications of new information for both current and future proposals

  7. Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

  8. Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions

  9. Proactive – Seek out and identify important data that can be used in proposals or stored for use in future proposals

One team.
One purpose.

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